Registration

Registration 

• Please create a new user account to register to the Assembly. Abstract submission log-in and password credentials are not valid for the registration process as the abstract submission and registration sites are different and administrated by different entities 
• All queries about registration need to be sent at [email protected]  
   
  

 

If you wish to register as an accompanying person, please click here 

The registration fee for in person participants (regular, student and retiree fee), includes:
Attendance at: 
∙ The Opening Ceremony 
∙ The Opening Reception 
∙ The Interdisciplinary Lectures 
∙ The Public Lecture 
∙ All Scientific and Technical Sessions 
∙ All-participant-orientated Social Functions 
∙ A discounted ticket for the COSPAR Evening for All
∙ Coffee Breaks 
∙ Access to the Exhibition Area 

For virtual participants: 
Access through livestreaming to: 
∙ The Opening Ceremony
∙ The Interdisciplinary Lectures
∙ The Public Lecture 
∙ Inclusion of the participant’s recorded presentation(s) in the meeting program

Both in-person and virtual participants will have: 
∙ Full access to the event platform 
∙ On demand access to post-event recordings of the scientific parallel sessions
∙ The e-version of abstract book and final program 

Deadlines and cancellation procedures:

∙ Registration cancellations received in writing at the COSPAR Athens 2022 Secretariat’s email address ([email protected]) by June 6, 2022, will be accepted and all fees refunded after the Assembly, less a €80 administrative fee.

∙ Cancellations received after June 6, 2022, will not be refunded; however, transfer of your registration to another person is acceptable by June 15th, 2022 (for such a request, please contact the COSPAR Athens 2022 Secretariat in the above e-mail address). No refunds will be made for non-attendance of the Assembly.

∙ In the unlikely event that COSPAR Athens 2022 is cancelled or postponed, personal travel and accommodation costs will not be refunded by the COSPAR Athens 2022 organization (personal arrangements with airlines or hotels may be possible). More information will also be available at the accommodation pages regarding cancellation policy by the end of 2021.

Switch from virtual to in-person participation

In case you wish to switch your registration from virtual to on-site participation, an outstanding balance will apply depending on your registration category and the applicable fee at the time of the switch. For better onsite service and the avoidance of delays, we highly recommend that the outstanding balance is paid a week before the Assembly, at the latest.

Policy:

∙ For each additional change/switch a 50€ administrative fee will apply.
∙ The deadline for switching from virtual to in-person participation is June 6, 2022
∙ Registration full cancellations received by June 6, 2022, will be accepted and all fees will be refunded within a 2-month period after the Assembly, less a €80 administrative fee.
∙ After June 6, 2022, 100% cancellation fees will apply
 

Switch from in-person to virtual participation

In case you wish to switch your registration from in-person to virtual participation, you are entitled to the return of a difference, that will be refunded within a 2-month period after the end of the Assembly and will be calculated according to the applicable fee at the time of registration. In case you need to switch back to in-person participation, your registration will be updated accordingly, and no further actions will be required. The deadline for any changes is June 6, 2022. After this date, 100% cancellation fees will apply.

Policy:

∙ For each further change/switch a 50€ administrative fee will apply.
∙ The deadline for switching from in-person to virtual participation is June 6, 2022.
∙ Registration full cancellations received by June 6, 2022, will be accepted and all fees will be refunded within a 2-month period after the Assembly, less a €80 administrative fee.
∙ After June 6, 100% cancellation fees will apply

Any switch request or cancellation must be sent in writing at the COSPAR Athens 2022 Secretariat’s email address ([email protected]) and the respective policy will apply.